ACCOUNTING OFFICE

Takes charge of both the accounting and internal audit services of the local government. We have to review supporting documents to determine the completeness of requirements. Prepare monthly payroll for 14 departments and remittances due to different agencies. Prepare journals and Financial Reports including its supporting schedules to be submitted to the Commission of Audit and other concern government agencies.

PREPARATION OF PAYROLLS:

HOW TO AVAIL OF THE SERVICE

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

PAYROLLS

1. Pre-audit/review/verifies as to the completeness of payroll supporting documents & signatories/ establish the validity & legality of claims.

Supporting Documents:

1. Daily Time Record (DTR) of the previous month.

2. Obligation Request

3. Payroll

Signatories in the payroll must be duly signed by the Municipal Mayor, Municipal Treasurer, and Head of the Department.

2. Carding/Indexing/ In charge of receive & release of payrolls

3. Draw Journal Entry.

4. Approval of the Municipal Accountant on JEV entry.

5. Release to the MTO for certifying as to the availability of funds and for

Payment.

10 mins. per payroll

20 mins.

10 mins.

Annie Jane B. Daga

Admin. Aide VI

Efi Grace B. Bautista

Casual

Annie Jane B. Daga

Admin. Aide VI

Judie H. Malines

Municipal Accountant

 

HOW TO AVAIL OF THE SERVICE

DISBURSEMENT OF VOUCHERS

HOW TO AVAIL OF THE SERVICE

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

DISBURSEMENT VOUCHERS

1. Pre-audit/review/verifies as to the completeness of payroll supporting documents & signatories/ establish the validity & legality of claims.

Supporting Documents:

Cash Advance for Travel:

1. Disbursement Voucher

2. Obligation Request

(Gen. Fund & SEF)

3. Itinerary of Travel

4. Travel Order

5. Communication Letter (particularly if seminar/conference)

Reimbursement of Travel Expenses:

1. Disbursement Voucher

2. Obligation Request

(Gen. Fund & SEF)

3. Itinerary of Travel (duly accomplished Appendix A & B)

4. Travel Order

5. Certificate of Appearance

6. OR of registration fees if seminar /conference

7. Ticket /RER on fare

8. Communication Letter (particularly if seminar/ conferences)

10 mins.per voucher

Annie Jane B. Daga

Admin. Aide VI

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