LOCAL CIVIL REGISTRY SERVICES

Registration of Birth and Marriage Certificates

þ ABOUT THE SERVICE

The Local Civil Registry Office of Lapuyan, Zamboanga del Sur, became a mandatory and separate office as mandated by R.A. 7160, otherwise known as the Local Government Code of 1991, and existed to functioned under R.A. 3753, the Civil Registration Law.

There are three (3) major vital and registrable events affecting the status of a person, namely: birth, death and marriage and the registration of the same were guided by the established laws addressing hereto. The LGU have came up for a free civil registration of these three (3) major events, provided that the said vital events were registered within the reglamentary period prescribed, i.e., thirty (30) days after the occurrence in case of birth, death and marriages solemnized under special provisions/laws and fifteen (15) days after occurrence in case of a marriage solemnized by virtue of a marriage license issued. Civil Registration is classified into two (2) major statuses – timely and delayed registration and the place occurrence of any of this vital event is the place of registration. Meaning, the place of registration of every birth, death and marriage could only be done where it happened.

þ RequirementS

For timely registration of birth:

· Attendant at Birth, Parents or any person having personal knowledge of the said birth serving as informant of the same.

· Marriage Certificate of the parents of the child to be registered (if any).

For the timely registration of marriage:

· Certificate of Marriage and authority of the solemnizing officer.

(The NSO-OCRG has required a black colored ink and carbon paper in accomplishing all the prescribed forms of civil registration.)

þ How to avail of the service

 

DIRECTIONS TO FOLLOW

TIME WILL TAKE

PERSON TO APPROACH

1. Presentation of Document

Present documents for registration

20 seconds

Gene S. Sigba

Admin. Aide III (Detailed)

2. Examination of Document

Wait while the staff in-charge examines the document, whether it is submitted on time/delayed and the entries are properly filled-up.

1 minute

Gene S. Sigba

Admin. Aide III (detailed)

3. Registration of Document

Client is advised to wait while the staff in-charge registers the document.

Two copies of the registered document are retained as file copy of the office and the other one for NSO-OCRG, Manila.

2 minutes

Gene S. Sigba

Admin. Aide III (detailed)

Juniloy D. Lingating

Registration Officer II

 

4. Signature of Registered Document

 

LCR signs the registered civil registry documents and release to client.


RICARDO A. IMBING, JR.

Local Civil Registrar

 

 

 

LOCAL CIVIL REGISTRY SERVICES

Registration of Death Certificate

þ ABOUT THE SERVICE

IT SHALL BE the responsibility of the nearest kin/relative or spouse who has the knowledge of the death to report the same within 48 hours if the deceased died without medical attendant.

The Municipal Health Officer shall examine and sign the Certificate of Death and direct the registration of the same before the Office of the Local Civil Registrar within the reglamentary period of 30 days. In the absence of the Municipal Health Officer, a local official designated to sign the certification of death shall sign the document for burial purposes only.

þ REQUIREMENTS

· Death Certificate

· Barangay Certification (if the death occurred outside the hospital or clinic)

· Burial Permit/Exhumation Permit/Permit for Transfer of Cadaver and Entrance of Cadaver

þ FEES

· Burial Permit Fee - Ph p 100.00

· Transfer of Cadaver 100.00

· Entrance of Cadaver 100.00

· Exhumation Permit 100.00

þ How to avail of the service

DIRECTIONS TO FOLLOW

TIME WILL TAKE

PERSON TO APPROACH

1. Presentation of Documents

Approach staff-in-charge if the death occurred outside the hospital.

Present the Barangay Certification duly signed by the Barangay Captain where the particular death occurred.

The staff-in-charge prepares the death certificate per data supplied by the informant.

If the death occurred in the hospital, informant must secure the death certificate from that hospital duly signed by the attending physician.

20 minutes

Gene S. Sigba

Admin. Aide III (Detailed)

2. Examination of Document

The staff-in-charge examines the documents the document presented whether it is timely or delayed and entries are properly filled up.

3 minutes

Juniloy D. Lingating

Registration Officer II

3. Payment of Fees

Client is advised to pay the corresponding fees to the Municipal Treasurer’s Office (MTO) and must secure the official receipt which shall be attached to the death certificate.

5 minutes

MTO Revenue Collection

Clerk

4. Signature of Municipal Health Officer (MHO)

The Municipal Health Officer shall review/examine, indicate the cause of death and sign the death certificate and advised the client to return to the LCR Office for registration of the document.


 

 

 

Municipal Health Officer

5. Registration of the document

 

After the document had been signed by the Health Officer, it shall be stamped with office seal; date received by the Office and will be assigned with corresponding registry number. The death certificate will now be segregated where the first copy shall be given to the client, the second copy shall be submitted to NSO-OCRG and rest of the copies shall be retained as office files.

5 minutes

Juniloy D. Lingating

Registration Officer II

 

6. Signature of the LCR

LCR signs the registered death certificate.

1 minute

Ricardo A. Imbing, Jr.

Local Civil Registrar

 

 

 

LOCAL CIVIL REGISTRY SERVICES

Issuance of Certified Copy of Birth, Death and Marriage

Record in a prescribed Civil Registry Document

þ ABOUT THE SERVICE

Every registered Civil Registry Document archived in the Office i.e. birth, death and marriage certificate can be requested for a certified copy using a prescribed Civil Registry Form by any person authorized by law.

Administrative Order No. 1 series of 1993 – The Implementing Rules and Regulations of Act 3753 and Other Laws on Civil Registration have provided among others the person and entity authorized to secure certified copy of civil registry documents, to wit:

· The concerned person himself, or any person authorized by him;

· His spouse, parents, guardian or institution legally in-charge of him, if he is a minor;

· The court or other public offices authorized by law; and

· The nearest kin, in case of the person’s death.

þ FEES

For certified copies of:

· Birth Certificate - P 50.00

· Death Certificate - 50.00

· Marriage Certificate - 50.00

· Other Civil Registry Documents 50.00

þ How to avail of the service

DIRECTIONS TO FOLLOW

TIME WILL TAKE

PERSON TO APPROACH

1. Request

Informations needed for the request must be presented to the staff in-charge.

5 minutes

Gene S. Sigba

Admin. Aide III (Detailed)

2. Verification

 

The client must wait while records are verified in the archives of the Office.

10 to 15 minutes

Juniloy D. Lingnating

Registration Officer II

3. Payment of Fees

After records are verified and available, the client is advised to pay the prescribed fees to the Municipal Treasurer’s Office (MTO) based on the order of payment issued by the Office.

2 minutes

MTO Revenue Collection

Clerk

 

4. Recording of Request and Preparation of Certified Copy of Civil Registry Document

 

After payment, the client must present the Official Receipt for recording and the staff in-charge prepares the document.

The document prepared are checked and verified before it is forwarded to the LCR for approval.

10 minutes

2 minutes

Gene S. Sigba

Admin. Aide III (detailed)

Juniloy D. Lingating

Registration Officer II

 

 

5. Issuance of the Certified Copy

LCR signs the document.

Client claim the document and must checked further before leaving the Office.

2 minutes

Ricardo A. Imbing, Jr.

Local Civil Registrar

Gene S. Sigba

Admin. Aide III (detailed)

 

LOCAL CIVIL REGISTRY SERVICES

Delayed Registration of Civil Registry Records

þ ABOUT THE SERVICE

Civil Registration of Vital Events affecting status of a person is classified into two (2) major statuses, namely: TIMELY and DELAYED REGISTRATION. Act 3753 provides that all vital events, i.e. birth, death and marriages shall be reported and registered before the Office of the Local Civil Registrar concerned within thirty (30) days from the date of its occurrence and the lapse of the same shall be considered delayed registration.

DELAYED REGISTRATION of birth, death and marriages undergoes a ten (10) day-posting period before it shall finally be registered and released. The process defers to that of timely registration where processing and releasing can be done while the clients wait.

þ REQUIREMENTS

For Delayed Registration of:

· BIRTH

a) NSO Negative Result

b) Affidavit of Two (2) Disinterested Persons

c) Baptismal or Certificate of Dedication

d) School Records

· DEATH

a) NSO Negative Result

b) Affidavit of Two (2) Disinterested Persons

c) Certification from the Barangay Captain where the death occurred

d) Other pertinent documents necessary for registration

· MARRIAGE

a) NSO Negative Result

b) Affidavit of Delayed Registration of Marriage executed by the Solemnizing Officer

c) Affidavit of Two (2) Disinterested Persons

d) Birth Certificate of children (if any)

þ FEES

There shall be no fees collected on the registration of birth, death and marriages whether timely or delayed registered. However, in the case of death, a Burial Permit Fee of Ph p 100.00 shall be collected as mandated under the Local Tax Code. For marriages that occurred before the approval of the New Family Code of the Philippines on August 3, 1988, the same shall be first reconstructed after the requirements supporting the registration of the said marriage are being presented. A Marriage Reconstruction Fee of Ph p 150.00 shall be collected therefrom.

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