OFFICE OF THE ELECTION OFFICER

 

HOW TO AVAIL SERVICES OF THE COMELEC

A. Registration of New Voters

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

  • Applications forms for Registration (CEF 1.A) are available free of charge, at the Office of the Elections Officer, or my be downloaded from the COMELEC website, www.comelec.gov.ph, a sample of which is attached hereto as annex “A” (CEF-1A – Application for registration).
  • The applicant shall print the application form and accomplish the same in three (3) copies to be signed and thumb marked only in the presence of the EO.

Procedure for filing of applications for registration.

a. The applicant shall personally appear before the Election Officer(EO) state his name and exact address, specifying the house number, name of street, area, district, purok or sitio and barangay where he resides, or a brief description of his residence and present any of the following current identification documents that bears applicants photograph and signatures:

 

 

 

 

 

 

 

 

1 min

Eustiquio T. Enot

Leticia M. Sia

1. Employee’s Identification card (ID) with the signature of the employees or authorized representative;

 

 

2. Postal ID

 

 

3. Students ID or library card signed by the school authority;

 

 

4. Senior Citizen’s ID

 

 

5. Driver’s license;

 

 

6. NBI/PNP clearance;

 

 

7. Passport;

 

 

8. SSS/GSIS ID;

 

 

9. Integrated Bar of the Philippines (IBP) ID

 

 

10. License issued by the Professional Regulatory Commission (PRC); and

 

 

11. Any other valid ID

 

 

b. The EO shall then verify from the National List of Registered Voters (NLRV) if the applicant’s name is found therein. If the applicant is found to be registered in the same municipality he shall be advised that he need not apply for registration. If he is found to be registered voter in a municipality, he shall be advised to apply for transfer for registration.

2 mins

 

c. If the applicant’s name is not included in the NLRV, the EO shall, using the barangay precinct map verify whether or not the address given by the applicant is located within the territorial boundary of any of the precincts within the jurisdiction of the municipality.

If the applicant is not resident, the EO shall advise the applicant to proceed to the CEO of the district/city/municipality where he resides.

If the applicant resides within the territorial jurisdiction of the municipality, the EO shall:

1. Inform the applicant of the qualifications and disqualifications for registration,

2. Determine the precinct where the applicant belongs by referring to the barangay precinct map.

3. Indicate the precinct assignment of the applicant at the upper-right-hand portion of the application form, and

4. Issue the prescribed application form in three (3) copies.

 

 

 

 

 

 

 

1 min

 

d. Upon receipt of the application forms, the applicant shall personally accomplish the same separately in his own handwriting, and submit the accomplished application forms to the EO.

 

 

e. If the applicant has a downloaded and duly-accomplished application form, it shall be signed and thumb marked in the presence of the EO.

 

 

f. After ensuring that the application form has been filled up correctly, completely application and legibly, the EO shall write the Application Form Number.

1 min

 

g. The EO shall return the application form to the applicant and direct the applicant to proceed to the Data Capturing Machine (DCM) operator for data capturing.

The application form of an applicant who refuses to submit himself for the live capture of his biometrics data shall not be accepted and deemed not filed.

3 min

 

h. The DCM Operator shall proceed to capture the complete biometrics data of the applicant, affix his initial below the space provided for the EO’s signature in part 2 of the application form and direct the latter to go back to the EO.

 

 

i. The EO shall:

1. Affix his signature in the appropriate space on the forms,

2. Retain the three (3) copies, and

3. Cut the bottom portion of the application form (copy for EO) and give it to the applicant to serve as acknowledgement Receipt and proof of fact of filing of his application.

* Any illiterate or disabled/differently-abled person may be assisted in the preparation of his application form by any relative.

1 min

 

 

B. Application for Transfer of registration records from another district/city/municipality.

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

* Any registered voter who has transferred residence to another district/city/municipality, at least six (6) months before the Election Day, may apply for transfer of his registration records personally accomplishing four(4) copies of application for transfer with Reactivation as annex “C” (CEF E).

 

Eustiquio T. Enot

Leticia M. Sia

a. The EO shall then verify from the NLRV is the applicants name is included in said list and whether the status of his registration record is active or deactivated.

 

2 mins

 

b. If applicant’s name is included in the NLRV.

The EO shall give the applicant three(3) copies of the prescribed application for transfer with Reactivation. The applicant shall thereafter provide one(1) photocopy of application form for the copy of the CEO of municipality where the applicants came from. The applicant shall accomplish both sides of the application form separately in four(4) copies in his own handwriting and submit the same to the EO, who shall ensure that the application form has been filled up correctly completely and legibly.

After ensuring that the application form has been filled up correctly, completely application and legibly, the EO shall write the Application Form Number and Precinct Number.

 

 

 

 

 

1 min

 

c. If Applicant’s name is not included in the NLRV.

The EO shall advise the applicant that he may, if he so desires, file an application for registration. The EO shall thereafter issue the prescribed application form (CEF-1A-Application for registration) to the applicant.

 

 

d. Thereafter, the EO shall direct the applicant to proceed to the DCM Operator for the Capturing of his biometrics data.

3 min

 

e. The EO shall retain the four(4) copies, cut the bottom portion of the application form (copy for EO) and give it to the applicant to serve as acknowledgement Receipt and proof of fact of filing his application.

1 min

 

C. Application for transfer of registration records within the same municipality

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

a. The EO shall then verify from the NLRV is the applicants name is included in said list and whether the status of his registration record is active or deactivated.

2 mins

Eustiquio T. Enot

Leticia M. Sia

b. If applicant’s name is included in the NLRV.

The EO shall give the applicant three(3) copies of the prescribed application for transfer with Reactivation (annex “C” CEF-E). The applicant shall thereafter provide accomplish both sides of the application form separately in three(3) copies in his own handwriting and submit the same to the EO, who shall ensure that the application form has been filled up correctly completely and legibly.

After ensuring that the application form has been filled up correctly, completely application and legibly, the EO shall write the Application Form Number and Precinct Number.

 

 

 

 

 

 

 

1 min

 

c. If Applicant’s name is not included in the NLRV.

The EO shall advise the applicant that he may, if he so desires, file an application for registration. The EO shall thereafter issue the prescribed application form (CEF-1A-Application for registration) to the applicant.

 

 

d. Thereafter, the EO shall direct the applicant to proceed to the DCM Operator for the Capturing of his biometrics data.

3 min

 

e. The EO shall retain the three(3) copies, cut the bottom portion of the application form (copy for EO) and give it to the applicant to serve as acknowledgement Receipt and proof of fact of filing his application.

1 min

 

 

 

D. Filling of applicant for change of name by reason of marriage, or court order by the Civil Registrar or Consul General and correction or entry/entries in the registration records.

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

a. The EO shall then verify from the NLRV is the applicants name is included in said list and what record to be changed.

2 mins

Eustiquio T. Enot

Leticia M. Sia

b. If applicant’s name is included in the NLRV.

The EO shall give the applicant three(3) copies of the prescribed application for change/correction of entries (annex “E” CEF-1D). The applicant shall thereafter provide accomplish both sides of the application form separately in three(3) copies in his own handwriting and submit the same to the EO, who shall ensure that the application form has been filled up correctly completely and legibly.

The applicant shall present his marriage contract and birth certificate to the EO.

After ensuring that the application form has been filled up correctly, completely application and legibly, the EO shall write the Application Form Number and Precinct Number.

 

 

 

 

 

 

1 min

 

c. If Applicant’s name is not included in the NLRV.

The EO shall advise the applicant that he may, if he so desires, file an application for registration. The EO shall thereafter issue the prescribed application form (CEF-1A-Application for registration) to the applicant.

 

 

d. Thereafter, the EO shall direct the applicant to proceed to the DCM Operator for the Capturing of his biometrics data.

3 min

 

e. The EO shall retain the three(3) copies, cut the bottom portion of the application form (copy for EO) and give it to the applicant to serve as acknowledgement Receipt and proof of fact of filing his application.

1 min

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1. Request

 

 

Fill up request form & submit

1 min

Eustiquio T. Enot

Leticia M. Sia

2. Verification

 

 

Client waits, Election Officer to search of requested documents is verified.

2 mins

 

3. If a record is available, instructs the client to pay at the Municipal Treasurers Office.

(P100.00 – Amount of Certification Fees).

 

 

4. Election Officer records in the Logbook the requests MTO Collection Clerk documents and O.R. #.

 

 

5. Prepare the certified copy of requested documents.

Election Officer checks/review the correctness of the entries

1 min

 

6. Issuance of Certified Copy

Election Officer signs the documents.

Clients claim the requested documents and sign the logbook.

1 min

 

 

Back to Top